The following information clearly states the responsibilities of the host team in order to prevent misunderstandings. If there are any questions, please feel free to contact the Association office.

Facility Requirements
Each division determines its own parameters for minimum pool depth, width, and length,
and these parameters may vary dependent on the type of tournament (regular season versus
championships). Teams will not be awarded a tournament unless their pool meets the
minimum requirements.

Hourly Requirements
A range of 12 to 30 hours of pool time must be available, dependent upon number of teams in
the region or division. A pool reservation form must be completed and turned into the CWPA
office indicating the hours available.

Medical Staff
Varsity hosts must have a trainer available during the event. Club teams are urged to do so as
well, but are not bound by this requirement. However, access to emergency medical care must
be available at all times.

Equipment (required per pool)
One pair of regulation goals (either floating or stationary).Four chairs and one table for desk
officials. Official's table must be covered with a tablecloth.If the institution is choosing to sell
apparel and tickets, one additional table with tablecloth should be set up by the entrance.

Preferred Equipment:
Shot clocks, game clock, and scoreboard. If these are unavailable, stopwatches may be used
instead of shot clocks and game clocks. A flip chart may be used for scoring. Teams
purchasing equipment should patronize CWPA sponsors for the best deal and their continued
support.

Housing Requirements
The CWPA office will handle housing for referees and teams.

Tournament Expenses
The host is responsible for all pool rental costs.

Scoresheets
The CWPA provides enough scoresheets to cover all of the games. They are sent at the
beginning of the season to every tournament host. The scoresheets are printed in triplicate.
The white copy is sent back to the office the day after the games conclude and after the
scores are reported by email. The CWPA has made Auto Score Reports available for teams
to use when reporting scores. It can be downloaded by clicking here. The pink and yellow
copies are to be given to the coaches. In an emergency a downloadable scoresheet is
available by clicking here.

Ticket & Apparel Sales
The host team may raise money by selling food, refreshments, and apparel that bears their
team's logo. At no time may teams sell any apparel that bears specific reference to the
Collegiate Water Polo Association, nor may they use any pictures or original designs
generated by the CWPA without expressed permission from the CWPA office. If in doubt,
contact the CWPA office before you act.Teams may request inventory before the tournament
begins to sell on consignment. Host teams are responsible for the inventory and should count it
immediately upon arrival. Should it be damaged, lost, or stolen, the host team will be required to
pay for the inventory.  Following the completion of the tournament, the host team should count the inventory, verifying the amount sold. Return all unsold inventory, tickets, and money. Teams will
receive a rebate check once the inventory is returned and processed. Do not deduct the rebate
from the cash returned.The host team receives $2 for every item of apparel sold at the tournament
site and 50% of the gate. Since the CWPA will sell the remaining inventory at other tournaments,
it is imperative that host teams return the unsold merchandise immediately. Teams failing to ship
the unsold inventory immediately after the tournament will forfeit their rebate.

Admission fees will be split with the host team, 50/50. Host teams may permit their staff and
student body to attend for free, but all others must be charged admission.

Advertising
The CWPA prints a program each year that allows for advertising space to be sold to local
businesses. If a team has an individual willing to sell advertising space, the team can profit by
earning a percentage of the income. Information regarding this process is included in the
advertising section of this web site. Teams receive 50% of the rates listed.

Promotion
Host teams are expected to do some promoting to foster local fan support for the games. An
easy way to accomplish this is to print a flyer that can be distributed throughout the area,
spotlighting your team's games.

Championship Duties
Varsity teams hosting Eastern championships must tabulate ballots for all-Tournament teams
and distribute awards prior to the end of the weekend. Ballots and procedures are available
on this web site. Awards for these events will be shipped to the host.

Pool Reservation Form
Every institution hosting a league event must complete the Pool Reservation Form and return
it to the office.

Sportsmanship Statement
All tournament hosts must provide a written copy of this statement to spectators entering their
facility. If using a PA system, the announcer must also read this statement before every contest.

The CWPA and the NCAA promote good sportsmanship by student-athletes, coaches, and
spectators. We request your cooperation by supporting the participants and officials in a
positive manner. Profanity, racial or sexist comments, or other intimidating actions directed
at the officials, student-athletes, coaches, or team representatives will not be tolerated and
are grounds for removal from the site of competition. Also, consumption or possession of
alcoholic beverages and tobacco products is prohibited.

Pre-game Protocol
All hosts must follow the pregame protocol for all championship and single games.

Crowd Control Policy
It is the responsibility of the host institution to provide a competitive environment that is healthy and safe for athletes, coaches, officials, and spectators during the entire time the event is held. This period of time begins when the first participant or spectator arrives and concludes when the last individual involved with the event departs.

Specific Requirements

Emergency Plan

An emergency medical plan must be established and understood by the individual(s) responsible to supervise the competition.

Insurance

Any required insurance is the responsibility of the host insitution.

Supervision

The host institution must designate an individual responsible to oversee the conduct of the championship that is capable of handling a problem, regardless of which teams are competing at the time the problem occurs. Specifically, if the host designates the institution’s coach as its representative, the coach must be prepared to handle problems that occur when his/her team is competing, or designate someone capable during these instances.

Seating

The host is responsible for seating the spectators in such a fashion so as not to interfere with either team’s ability to participate in the contest. Dependent upon the facility, this may require team benches to be placed in areas that contradict the rulebook’s requirement. In such cases, the coaches and head official should be informed of the decision in advance. Any revision in seating must ensure that both coaches are able to see the scoring and timing displays without difficulty.

Locker rooms

The host is responsible for providing adequate changing areas for teams and officials and to remind teams of their requirement to use these areas. No deck changing at any time should be permitted. It is the host’s responsibility along with the coaches and officials to enforce this policy.

Sportsmanship

Prior to every game, the host institution will read the NCAA statement on sportsmanship listed below. If the host institution chooses not to use a Public Address System for the event, a written copy of this statement must be provided to spectators upon their entry into the facility.

NCAA Sportsmanship Statement

The host institution is responsible for enforcing any departures from the conduct outlined in the NCAA Sportsmanship Statement as it pertains to the spectators. The host must have an approved plan to handle incidents requiring the removal of a spectator or participant should the need arise. This plan should be proactive, ensuring that incidents do not escalate to the point where the flow of the competition is interrupted.

Interface with Officials

During the course of the game, the officials are responsible for enforcing all departures from the rules, the code of conduct, and the NCAA Sportsmanship statement with regards to the players and coaches. The officials have jurisdiction over the conduct of the spectators, if in their judgment, that conduct is interfering with their ability to officiate. In the rare instance the officials would require assistance to remove an athlete, coach, or spectator, the host is obliged to assist. Once the referees request such assistance, it then becomes the host’s responsibility to handle the situation before the competition continues.

Game Officials

The CWPA office assumes the responsibility for assigning, arranging accomodations for and payment of all game officials that work league tournaments. Hosts assume no responsibility in this area.